By Laws

1. Each registered player’s family shall be members of the ASC. Coaches, Assistant Coaches, Coordinators, Non-paid Volunteers, and the elected and appointed Board of Directors shall be members of the ASC.

2. Membership shall be for a period of one year, concurrent with the seasonal year beginning August 1 through July 31. Insurance shall be for the same period.

1. Each player’s family or player shall be entitled to one vote, provided that a family having more than one member shall be entitled to the number of votes as it has registered players.

2. Each Coach, Assistant Coach, and ASC member as described in Section (a.) above shall be entitled to one vote, unless they have been entitled to a vote under section (b.1.) above.

3. Voting by members must be in person. There shall be no proxy votes.

1) elect the Officers of the ASC and to vote at its Annual or Special General Meetings;

2) to present motions; and

3) to attend meetings of the Board of Directors.

1. There shall be an Annual General Meeting.

2. Special General Meetings may be called by a majority vote of the legal votes cast of the Board of Directors.

3. All General Meetings will be announced thirty (30) days prior to the Meeting.

1. Properly completed registration form(s) for each player, prepared in accordance with current CYSA registration requirements and procedures.

2. Upon initial registration of each player and when a player is being credentialed for a District stamp for tournament play, proof of place and date of birth.

1. No person’s name shall be submitted without first obtaining his/her consent.

2. No candidate may be nominated for President who has not served on the Board of Directors for at least one (1) year prior to his/her nomination for President.

3. At the Annual General Meeting or a Special General Meeting for the purpose of filling a Board vacancy, nominations from the floor from any member (as described in Article 5 above) are permitted provided the individual consents.

1. No candidate can be elected to office and no proposal can be decided except by a majority vote of the total ballot cast at any General Meeting.

2. In the event of a tie, the vote must be retaken until the tie is resolved by voting.

3. When candidates for more than one office are voted on at the same time, a majority of the legal votes cast for each particular office is required to elect a candidate to that office.

4. Members may vote for anyone who is eligible, regardless of whether he/she has been nominated, by writing in the name of their choice on the ballot or voting for him/her on roll call.

5. Any member receiving the necessary vote is elected, unless he/she declines to accept the office.
f. Tenure. Tenure of office shall begin effective fourteen (14) days after election or upon appointment and continue until fourteen (14) days after the next Annual General Meeting when elections are held. Those outgoing Board of Directors shall assist with the transition of their responsibilities to their successors.

1) preside over all meetings of the ASC and the Board of Directors;

2) be a member ex officio of all committees except the Nominating Committee and the Financial Review Committee;

3) appoint chairpersons of the Standing Committees;

4) be the official spokesperson for the ASC, except when the President at his/her discretion delegates that responsibility;

5) be the ASC representative at all JLYSL meetings, except when at his/her discretion, that responsibility is delegated to another;

6) oversee the activities of the School Representative and City Representative;

7) oversee the Directors at Large;

8) oversee the Bay Oaks, JLYSL, and Player Representatives; and

9) provide supervision over compliance and performance of all contractors involved in all contracts authorized by the Board.

1) act as an aide to the President and in the absence of the President, perform all duties of the President;

2) have responsibilities for overseeing and coordinating the administrative functions of the ASC; and

3) be the alternate representative at all JLYSL meetings. The First Vice President shall not automatically succeed to the office of the President, but anyone elected to such position must be willing to consider a subsequent nomination for President when that office becomes vacant.

1) have responsibilities for overseeing and coordinating the functions of the ASC which are directly involved with the play of the Game; and

2) serve as a representative on the Disciplinary Committee.

1) make arrangements for meeting locations;

2) notify ASC members in advance of all monthly scheduled meetings, the Annual General Meeting and any other Board meetings requiring attendance of the Board of Directors;

3) shall keep an accurate record of the proceedings of all scheduled ASC meetings;

4) shall prepare and distribute minutes for such meetings by the next scheduled meeting;

5) shall keep a record of all policy decisions of the Board and make such decisions readily available at all meetings;

6) keep a record of all correspondence for the ASC; and

7) preserve all records, reports, and official documents of the ASC except those specifically assigned to the custody of other Board members.

1) receive all moneys for the ASC and deposit it into such Bank accounts as approved by the Board;

2) pay all such sums in a timely manner, in accordance with the approved budget as authorized by the Board;

3) verify full performance of all contractor services prior to payment;

4) keep an accurate record of all transactions, receipts and disbursements;

5) be responsible for the timely filing of all legally required filings;

6) present a statement of account to the Board once a month;

7) develop procedures to encourage the fiscal responsibility of the ASC and make a full report at the Annual General Meeting;

8) propose a budget to be presented to the Board no later than the third month following the Annual General Meeting; and

9) be the Chair of the Budget Committee.

1) coordinate registration of all players on all teams with the ASC and the JLYSL and assure that every player is appropriately registered and all documentation is correct and approved by the League and / or District IV;

2) be in charge of coordinating “Registration Night(s)” and shall be the head of the Committees so delegated to help with registrations;

3) provide computerized copies of players lists and coaches lists, and completed player passes in a timely fashion;

4) be responsible for the computer database containing registration data; and

5) be a member of the Scholarships Committee.

1) screen and assign players to the various teams within the Coordinators’ age group and gender if applicable;

2) be responsible for obtaining and screening coaches for the various teams within the age group and gender if applicable;

3) work with the Field Coordinator in developing a practice schedule for the various teams within the age group;

4) work with the Field Coordinator in developing a schedule for game day field preparation (i.e., set up and remove nets, corner flags); and

5) be the link between the coaches and the Board and shall communicate ASC policies and procedures to the coaches. The Under 6, Under 7, and Under 8 Age Division Coordinators shall also be responsible for developing the ASC game schedules and distributing such to the Second Vice President, Field Coordinator, Equipment Coordinator, and other members of the ASC whose job is impacted by such schedules.

1) work with the Under 10 and older Age Division Coordinators to obtain information about teams for flighting purposes and provide such information to the JLYSL Match Coordinator; and

2) be responsible for obtaining and/or distributing the JLYSL game schedules to the Second Vice President, Under 10 and older Age Division Coordinators, Field Coordinator, Equipment Coordinator, Referee Coordinator, and other members of the ASC whose job is impacted by such schedules.

1) schedule the referees for the JLYSL and District IV Under 10 and older Age Division games and tournaments for fields in Alameda and other fields as determined by the JLYSL;

2) work closely with the Disciplinary Committee in disciplinary matters that occurred on the fields;

3) provide a list for payment to the Treasurer of services rendered by referees; and

4) work closely with the Referee Development Coordinator.

1) be responsible for acquiring field sites for practices and games for the ASC;

2) work with the Age Division Coordinators in designating and scheduling the appropriate practice fields for each division;

3) work with the Age Division Coordinators in the designation of which teams to prepare the fields (i.e., set up and remove nets, corner flags) prior to or after the games; and

4) ensure that fields are properly lined for game play.

1) prior to each playing season, order, acquire and distribute such equipment and goalkeeper uniforms as is appropriate for the functioning of the teams and obtain the return of the equipment at the conclusion of the playing season; and

2) be in charge of all ASC equipment, including nets, corner flags, etc. Acquisition of any equipment for the ASC or an individual team must have the consent of the Equipment Coordinator and must be in accordance with the approved budget as authorized by the Board.

1) be responsible for coordinating activities associated with the Class III program;

2) be the head of the Committee so delegated to review and update, as necessary, the Class III program goals and direction;

3) be the head of the Committee so delegated to obtain names of qualified individuals interested in coaching Class III teams and to present such to the Board of Directors to determine which coaches will coach these teams during the year;

4) work with the Field Coordinator and the coaches to schedule the Select Team tryout dates and locations;

5) be the focal point for the communication and dissemination of information specific to the Class III teams,

6) communicate with the Registrar and Age Division Coordinators to ensure the correct registration of all players; and

7) communicate with the Treasurer to ensure that Class III team expenditures are appropriate and within the approved budget.

1) coordinate efforts to solicit sponsorship contributions for the benefit of the ASC;

2) be the head of the Committee so delegated to propose what, if any, items are to be provided to ASC players; and

3) coordinate the distribution of any sponsor-logo items.

1) as a representative of the ASC, be responsible for maintaining relations with Bay Oaks;

2) attend various Bay Oaks meetings as required or directed by the Board of Directors;

3) keep the Board informed of any issues which may directly (or indirectly) affect the ASC; and

4) provide Bay Oaks meeting minutes and budget to the Board.

1) as a representative of the ASC, be responsible for maintaining relations with the various City Boards and representatives;

2) attend various City Board meetings as required or directed by the Board of Directors; and

3) keep the Board informed of any issues which may directly (or indirectly) affect the health and welfare of the ASC.

1) as a representative of the ASC, be responsible for maintaining relations with the Alameda School Board and personnel;

2) attend School Board meetings when issues concerning the health and welfare of the ASC are discussed; and

3) keep the Board informed of any issues which may directly (or indirectly) affect the health and welfare of the ASC.

1) as a representative of the ASC, be responsible for maintaining relations with the JLYSL;

2) attend the monthly and the Annual General meetings of the JLYSL;

3) keep the Board informed of any issues which may directly (or indirectly) affect the health and welfare of the ASC; and

4) provide JLYSL meeting minutes and budget to the Board.

1. The Executive Board runs the day to day operations of the ASC, subject to the direction of the Board of Directors.

2. The Board of Directors shall attend to such matters as may be referred to it. It shall be responsible to the ASC membership for such conduct of ASC activities in accordance with these Bylaws and the policies established by the Board.

3. The Board shall adopt an annual budget and establish registration fees as it deems appropriate.

4. The Board shall establish policies and adhere to existing policies of the CYSA, District IV, and JLYSL on the formation of affiliated teams, registration of players and teams, flighting of teams within District IV and JLYSL play, length and dates of playing seasons, creation and selection of competitive teams, and involvement of the ASC in tournaments and other competitions.

5. The Executive Board of Directors may, by simple majority, vote to expend ASC funds, not to exceed $500.00 (Five Hundred Dollars), outside of the approved budget. The Executive Board shall report any such expenditure to the full Board of Directors at the next monthly Board Meeting.

1. No member of the Executive Board shall be in a paid position or contract with the ASC.

2. On any issue in which there is a potential or actual conflict of interest, that member may not vote on the issue.

1. Grounds for removal from office of a Board member shall be: (i) continued, gross, or willful neglect of the duties of the office; (ii) failure or refusal to disclose necessary information on matters of organization business; (iii) unauthorized expenditures, unauthorized signing of checks, or misuse of organization funds; (iv) misrepresentation of the organization and its officers to outside persons; or (v) conviction of a felony.

2. Adequate notice shall be provided to the accused officer. A fair hearing shall be held. A reasonable opportunity to defend oneself shall be provided.

3. A Board member shall face removal from office by a majority vote of the legal votes cast of the Board of Directors at a regularly scheduled Board Meeting.

1. Budget Committee. The Budget Committee shall prepare in a timely manner a budget for approval by the Board of Directors. The Budget Committee shall have at least three Board members as part of the Committee. The Budget Committee shall be chaired by the Treasurer. The Treasurer shall add additional members at his/her discretion.

2. Disciplinary Committee. The Disciplinary Committee shall: 1) be responsible for hearing protests, ejections, appeals, and complaints; 2) administer discipline; and 3) present a written report of its findings and disciplinary decisions to the Executive Board. The Disciplinary Committee shall hold fair and impartial hearings into all matters brought before it, and shall follow the CYSA guidelines to be used in determining what, if any, discipline is to be imposed. The Disciplinary Committee shall have at least one active coach, one non-Board parent, and the Second Vice President as part of the Committee. The Second Vice President shall add additional members at his/her discretion.

3. Scholarships Committee. The Scholarships Committee shall: 1) be responsible for screening and interviewing applicants; 2) grant scholarships; and 3) present a written report of granted scholarships to the Board. The Scholarships Committee shall consist of any three members of the Executive Board. The Registrar shall add additional members at his/her discretion.

4. Financial Review Committee. The Financial Review Committee shall provide an independent review of the financial or operational aspects of the ASC at least once every 2 years. A written report of the findings of the Financial Review Committee will be provided to the Board. The Financial Review Committee shall have at least two members in good standing. The President shall add additional members at his/her discretion.

1. Nominating Committee. Not less than two (2) months prior to the Annual General Meeting or a Special General Meeting for the purpose of filling a Board vacancy, the Board of Directors shall appoint a Nominating Committee consisting of at least three (3) persons representing a cross-section of the ASC membership. The members appointed by the Board shall be current or recent members of the Board who, by reason of their service, have a broad and up-to-date knowledge of the needs of the ASC. This Committee shall prepare a slate of candidates for all elected offices. This Committee may prepare a slate of candidates for all appointed offices.

2. Election Committee. Not less than one (1) month prior to the Annual General Meeting or a Special General Meeting for the purpose of filling a Board vacancy, the Board of Directors shall appoint an Election Committee consisting of at least two (2) persons. The Committee prepares and prints the ballots, distributes the ballots at the Annual General Meeting or a Special General Meeting for the purpose of filling a Board vacancy, collects and counts the ballots, and compiles the results of the election. For other business which requires written votes at any General Meeting, the Committee prepares and prints the ballots, distributes the ballots, collects and counts the ballots, and compiles the results.

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